Any event manager in the world will admit that the hardest part in organizing a party is staying within the budget limits. Even the most experienced organizers sometimes cross the line of expenses without even noticing it until the harm is already done. To avoid this embarrassing...
Individual skills separate a great event planning manager from a bad one. These traits subsequently make the difference between a memorable party and a complete failure. If you are in charge of organizing a wedding celebration or a special reunion you need to be in control of the situation at all times. Here are a few tips that will keep...
Every office needs a good corporate party every now and then. This type of event brings the co-workers together, it helps them socialize without the extra work-related stress, and it enhances the team spirit within the company. If you feel that your employees would benefit from a corporate...
posted on 01, Jul 2017 by admin
Any event manager in the world will admit that the hardest part in organizing a party is staying within the budget limits. Even the most experienced organizers sometimes cross the line of expenses without even noticing it until the harm is already done. To avoid this embarrassing scenario, you will need considerable micromanagement skills and plenty of lucidity. Here are a few tips that will help you plan a successful event without having to pay for it from your pocket:
Create a budgeting framework
Calculating the budget should always be the first step in organizing a party. However, after planning the same type of events for many years in a row, you get an idea of how much money is needed for each form of celebration. Experience allows you to create a budgeting framework for every sort of social get-together. This practice will enable you to display approximate costs to your clients in a blink of an eye.
Maintain a network of professionals
Event planning managers that are new to this business have a hard time finding the right people for the jobs they require. It takes a lot of trial and error before discovering a great band for wedding celebrations, talented decorators or top-quality chefs. However, once you encounter these professionals, try to place them on your recurrent paying bill, and hire them for every occasion you get. Highly-skilled personnel will impress the guests, and they will make your business more popular.
Consider the client’s requirements
It is important to have a budgeting framework for various types of events, but it is crucial to maintaining it flexible. Customer requirements may vary from food preferences to individual health needs. A food menu for a vegan party may cost more than one that includes animal products. Also, a birthday party for children with ADHD might require more staff to keep control of the hyper-energetic kids. All these small details could quickly become deal-breakers for your plan, and they could even put you out of business if you fail to take them into account.
Estimated cost VS. Actual cost
When you present the final plan for an event to your client, you must make a difference between the estimated cost of the party and the actual cost. Always increase the estimations and ask for more money than it is needed. This practice gives you a safety net that you can fall on, if things go wrong, and unexpected costs appear along the way. Also, if you never get to spend the extra cash, you can prove to your clients that you managed to organize a great party and save them money at the same time, an aspect that will surely delight them.
Never stop researching
The reason why some event planning managers go out of business is that they always use the same venues or themes for their parties. In time, people become bored and disenchanted by the prospect of organizing all their parties in the same place or the same style. To improve your skills and increase the number of clients you have to search for alternative options continuously. Showcase your managerial skills by offering a broad variety of choices to your customers every time they knock on your door.
posted on 24, Aug 2017 by admin
Individual skills separate a great event planning manager from a bad one. These traits subsequently make the difference between a memorable party and a complete failure. If you are in charge of organizing a wedding celebration or a special reunion you need to be in control of the situation at all times. Here are a few tips that will keep you calm and serene throughout the entire festivity:
Expect the worse and preach the best
When you plan a social event, you need to take into account every possible outcome. If you are organizing a wedding, you should expect the bride is running at the altar. If you are in charge of a dinner party, you should assume that some of the guests will suffer from food poisoning. By having a solution for every possible scenario, you can maintain control and inspire the others to act calmly in extreme situations. This practice will give you a confident look and a calm approach to any problem that might come up.
Pick your staff carefully
Even the best event planning managers in the world cannot save a failing party by themselves. Having dependable staff under your command makes every task a lot easier. Take your time to select the right person for every position, and do not fear to pay them extra if their skills guarantee top-quality services.
Study the guests
It is a good idea to meet some of the guests before the event takes place. Ask about any requirements that they might have, such as food allergies, disabilities or health conditions. For example, people with ADHD do not enjoy sitting in a bright-lit place, or in an environment that triggers their condition. Their hyperactivity could ruin both their mood and that of the ones around them.
Manage the resources wisely
Every event has a budget that you must respect down to the smallest details. The last thing you want to happen is to finish the money before ordering the wedding cake. Make sure that enough funds are allocated to each aspect of the celebration. There is no use in investing all the cash in lavish decorations if the food is bad or the band plays awful music.
Keep track of changes
There is a minimal chance of ending an event with the same details and conditions with which you started planning in the beginning. More than often, the beneficiaries change their minds several times about various aspects of the food menu, the band, the number of parking spaces or the way the cutlery is arranged on the table. You must keep track of all their desires and modify the event accordingly.
Learn from your mistakes
The perfect event is difficult to organize. Some managers fail to plan the ideal celebration even if they have 20+ years of experience. The best thing that you can do is to learn from every mistake you make and avoid repeating it at the next party. Maintain a confident and relaxed attitude, and admit to yourself that things could go even worse than they truly are. With this mindset, you will be able to keep things under control and organize a memorable party.
posted on 8, Sept 2017 by admin
Every office needs a good corporate party every now and then. This type of event brings the co-workers together, it helps them socialize without the extra work-related stress, and it enhances the team spirit within the company. If you feel that your employees would benefit from a corporate get-together, you should start planning one in advance. Here are a few tips that will make it easier for you to organize a memorable celebration:
Pick an unexpected location
Nothing is more annoying than hosting an office party in the same workspace where people spend most of their week. This unfortunate decision makes you look like a cheap, uninspired manager, and many of your employees might not show up at all.
If you want to impress your co-workers, pick an unexpected location for the party. If the weather is warm, you could organize a picnic at the beach or a trip to a natural park. Add in some activities like team sports, hiking, and social games to increase the fun factor.
Your party must have a theme
People get excited when they are invited to a corporate party, especially if the celebration has a particular theme. Something like a costume party or a celebrity dress-alike event allows people to get out of their comfort zone and experience something new. This idea also enables you to get creative with decorations, food menus or music playlists.
Ask for professional help
Organizing a corporate party is not the easiest thing in the world. Even experienced event managers spend weeks in a row planning every single detail. It is a good idea to ask for the help of professional party organizers. They can supply you with artistic decorations, exciting activity options and even with a live music band. In the end, their ideas could transform your office celebration into a memorable festivity of color and emotion.
Make everyone feel welcome
The people who work in the same office have to get along one way or another for the sake of their jobs and the company’s fortunes. However, when they leave their business suits at home, and they attend the same party, you should expect small conflicts and disagreements.
Everybody likes to party in their style. Some like to hang around the bar and make small talk for hours, while others rarely leave the dancing floor. It 's hard to plan the perfect conditions for everybody, so the best thing you can do is to make everyone feel welcome, and ensure that there is something fun for every possible taste.
Know your employees
It is important to know the preferences of your employees before planning a corporate party. Some of them might have certain medical conditions, religious convictions or dietary predispositions. You cannot invite vegetarians to a hunting party, and you cannot ask for ADHD patients to attend a laser tag game. The former might sue you, while the latter might suffer from spasms and outbursts due to being exposed to bright lights and loud noises. Make a list of everyone's options and conditions before deciding on the venue, the theme or the food menu of a party.